NYIT Bears Mascot Request Form

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Mascot Appearance Request Form

All mascot appearance requests must be submitted using the Mascot Appearance Request Form.

Request Timeline

All requests should be received at least three weeks prior to the event. There are no exceptions to this rule. Requests will be responded to in five (5) to seven (7) business days. Submitting a request does not guarantee an appearance.

In the event that an appearance must be cancelled, athletic department personnel must be given three (3) days prior notice.

The Bear is available for appearances throughout the year; however, the summer months, as well as, winter break may be harder to fulfill an appearance request due to school being out of session.

Appearance Fees

Appearance fees vary based on the type of appearance.

  • Internal Division of Student Affairs appearances are free of charge.
  • University appearances are at minimum $25 per hour. 
  • External appearances are $50 per hour.

Pricing for appearances outside of Nassau County will be determined on a case-by-case basis.

Mileage and Parking Fees

Appearances out-of-area, defined as outside Long Island's Nassau County, will require the requester to pay the university mileage rate of 53.5¢ per mile directly to the mascot making the appearance.

Reimbursement for incurred parking fees is also the responsibility of the requestor. Any mileage fees and/or parking reimbursement are required at the time of event and are to be paid directly to the mascot in cash/check.

Additional Appearance Requirements

Accurate directions, location, on-side contact and on-site phone number must be provided.

A private and secure changing room must be provided for the mascot to change and keep belongings locked during the apperaance. Water, preferably bottled, must be provided to the mascot.

The mascot cannot be required to be inside the suit for longer than a maximum of one (1) hour at a time before taking a break. If the appearance is outdoors, please allow extra breaks during that allotted time. The mascot is unable to perform in severe weather.

Publicity/Marketing Restrictions

All publicity for the event, whether in advance or afterwards, which mentions an appearance by a mascot or uses university marks (logos), must be approved by the NYIT Athletic Department before use. For approval, please contact 516.686.1216.

Event Information

Mascot Will Be: *
If no, please email, rreeves@nyit.edu to discuss options.
Preferred Mascot Attire: *
A friendly and safe environment must be maintained. Mascots reserve the right to walk away from any appearance deemed unsafe or harmful and refunds (if applicable) will not be granted. I verify that I have read and agree to the aforementioned mascot appearance request policies. *
* required field